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Demo school. A sample flight school with four aircraft and two years of invented flights and bills (September 2024–August 2026). Sign in to see your own school's numbers.

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N8123VPiper PA-28-181 Archer IIIActive

Piper PA-28-181 Archer IIILeaseback

Rank 3 of 4 by operating margin

Jul 1, 2026 – Sep 30, 2026

2026-07-01 to 2026-09-30

to
Revenue
$28,858
−22%vs. previous period
Hours flown
164.9
−22%vs. previous period
Revenue/hr
$175
0%vs. previous period
Utilization
18.1%
−6 ptsvs. previous period

Monthly performance

Apr–Sep, by calendar month.

Upcoming inspections

Maintenance
Due dateItemHours / intervalStatus
Oct 27, 2026estNext 100-hour40.0 hours to go
60% of the way
In 27 days
Jan 31, 2027Next annual12 calendar months
68% of the way
In 123 days
May 2029estOverhaul1,120.0 hours to the 2,000-hour TBO
44% of the way
In 972 days

Aircraft information

Make / model
Piper PA-28-181 Archer III
Ownership
Leaseback
Engine TBO
2,000 hrs
Engine hours since overhaul (SMOH)
880 hrs (entered Aug 31, 2026)
Current tach
4126.5
Overhaul cost
$42,000
Hourly rate
$175/hr
Fuel burn
Not set

What the numbers show

Cancellations are costing N8123V real flying time.

N8123V$3,500 est Scheduled value of cancelled hours

8% of bookings were cancelled or no-shows, 20.0 scheduled hours worth about $3,500 at the usual rate.

Ideas schools in this spot often explore

  • Whether the time of day most cancellations fall in has something in common: early starts, end-of-day slots, or weather.
  • What's different about the bookings of the instructor on most of them: students, times, or workload.
  • How the cancellation and no-show policy is set: notice period, fees, and whether it's applied consistently.

Ideas, not recommendations. Your situation may differ.

Show the numbers

N8123V had 10 cancelled or no-show bookings (8% of its 121 bookings) covering 20.0 scheduled hours; its revenue per hour was $175.00.

Cancelled or no-show bookings: 10
Cancellation rate: 8%
Scheduled hours: 20.0 h
Revenue per hour: $175.00/hr
Cancelled or no-show bookings: 10
Cancellation rate: 8%
Scheduled hours: 20.0 h
Revenue per hour: $175.00/hr

Facts from your data, not a diagnosis.

  • 6 of the 10 cancelled or no-show bookings with a start time were in the afternoon. smaller factor
    In the afternoon: 6
    With a start time: 10
  • One instructor was on 4 of the 7 cancelled or no-show bookings that name an instructor. smaller factor
    With the same instructor: 4
    Naming an instructor: 7
  • 10 of the 10 cancelled or no-show bookings that name a customer were booked again by the same customer within 7 days. main factor
    Booked again: 10
    Naming a customer: 10
    Rebooked share: 100%

Owner payouts booked for N8123V don't match the leaseback terms.

N8123V$828 est booked vs owed

The payments in QuickBooks are about $828 less than what the terms in fleet setup give in this period.

Ideas schools in this spot often explore

  • Whether the leaseback agreement's payout terms still fit what the aircraft earns and costs to run.
  • Which months' owner payouts differ from the agreement, and whether a payment was missed, doubled, or paid on old terms.
  • What the aircraft would need to earn per hour, after the owner's share, to cover its own costs.

Ideas, not recommendations. Your situation may differ.

Show the numbers

At $22 per Hobbs hour, N8123V's owner was owed $3,628 for 164.9 hours; the books show $2,800 paid, $828 less than the terms give (23%).

N8123V payout owed: $3,628
N8123V payout booked: $2,800
N8123V revenue: $28,858
N8123V operating cost before payout: $17,029
N8123V net after payout: $8,201
N8123V payout owed: $3,628
N8123V payout booked: $2,800
N8123V revenue: $28,858
N8123V operating cost before payout: $17,029
N8123V net after payout: $8,201

N8123V's fuel cost per hour went up.

N8123V

It rose 18% against the three months before.

Ideas schools in this spot often explore

  • Where fuel is purchased and at what price: contract pricing, self-serve against full-serve, and fuel-card fees.
  • Leaning and run-up procedures in the syllabus, and whether they're followed consistently.
  • Whether the hourly rate or a fuel surcharge moves with fuel prices.

Ideas, not recommendations. Your situation may differ.

Show the numbers

N8123V's fuel cost per Hobbs hour was $74.41 in Jul–Sep 2026, up 18% from $63.31 in Apr–Jun 2026, against a fleet-wide rise of 0%, with under 3 months of flying in a window, so it isn't priced.

Fuel per hour, Jul–Sep 2026: $74.41/hr
Fuel per hour, Apr–Jun 2026: $63.31/hr
Rise: 18%
Fleet-wide change: 0%
Hours flown this period: 164.9 h
Fuel per hour, Jul–Sep 2026: $74.41/hr
Fuel per hour, Apr–Jun 2026: $63.31/hr
Rise: 18%
Fleet-wide change: 0%
Hours flown this period: 164.9 h

N8123V's next inspection falls in the same two weeks as other aircraft's.

N8123V

N8123V flew 33% of the fleet's hours, and the others are due within days of it, so they could all be down at once.

Ideas schools in this spot often explore

  • Bringing one inspection forward a few days so the aircraft aren't down at the same time.
  • Whether the shop can take two aircraft in the same week, and how long each would take.
  • Which bookings fall in those weeks and could move to other aircraft.

Ideas, not recommendations. Your situation may differ.

Show the numbers

N8123V's 100-hour (about Oct 27, 2026) falls within 14 days of N744PS's 100-hour (about Oct 28, 2026) and N4521K's 100-hour (about Nov 5, 2026) (projected). N8123V flew 33% of the fleet's hours from 2026-07-03 to 2026-09-30.

N8123V 100-hour: about Oct 27, 2026
Also due: N744PS 100-hour: about Oct 28, 2026
Also due: N4521K 100-hour: about Nov 5, 2026
N8123V share of fleet hours: 33%
N8123V 100-hour: about Oct 27, 2026
Also due: N744PS 100-hour: about Oct 28, 2026
Also due: N4521K 100-hour: about Nov 5, 2026
N8123V share of fleet hours: 33%

Facts from your data, not a diagnosis.

  • N8123V: 100-hour (about Oct 27, 2026); it flies about 35.7 tach hours a month, and flew 33% of the fleet's hours from 2026-07-03 to 2026-09-30. main factor
    N8123V hours per month: 35.7 h/month
    N8123V share of fleet hours: 33%
  • Also due within 14 days: N744PS's 100-hour (about Oct 28, 2026) and N4521K's 100-hour (about Nov 5, 2026). smaller factor
    Other aircraft due in the same weeks: 2

Not in your data: gallons on fuel bills. The cards leave out what depends on them.

est Includes estimated values: inferred bills, placeholder fixed costs or allocated fuel. Figures for cancellations, downtime and unbilled ground sessions are estimates by design.

Informational only, based on your data. Not financial, legal, or aviation-maintenance advice.