Demo school. A sample flight school with four aircraft and two years of invented flights and bills (September 2024–August 2026). Sign in to see your own school's numbers.
Dashboard
2026-01-01 to 2026-10-20
Jan 1, 2026 – Oct 20, 2026
2026-01-01 to 2026-10-20
Data quality1 unmatched tail: N9183QRecords on these tails aren't in any aircraft's numbers.
Revenue
$350,952
−17%vs. previous period
Operating cost
$233,671est
−12%vs. previous period
Operating margin
$117,281est
−25%vs. previous period
Utilization
13.9%
−3 ptsvs. previous period
Hours flown
1603.6
−17%vs. previous period
Revenue
$215,1036-month total+18%vs. the 6 months before
May–Oct, by calendar month; Oct to the range's end.
Utilization
14.4%6-month average+2 ptsvs. the 6 months before
May–Oct, by calendar month; Oct to the range's end. Based on your weekly schedule.
It went from $155,396 to $117,281; the largest part was fewer hours flown.
Ideas schools in this spot often explore
What changed in demand: student starts, renters, weather, or aircraft availability.
The bills behind the cost line that moved most, and whether they're one-off.
Which months in the period drove the change, and whether it repeats each year.
Ideas, not recommendations. Your situation may differ.
Show the numbers
The fleet's operating margin was $117,281, down $38,115 from $155,396 in the previous period (2025-03-14 to 2025-12-31); N4521K accounts for $16,771 of that change.
Operating margin: $117,281
Previous period: $155,396
N4521K change: -$16,771
Operating margin: $117,281
Previous period: $155,396
N4521K change: -$16,771
Facts from your data, not a diagnosis.
Flew 203.7 fewer hours (780.6 vs 984.3), costing $18,172. main factor
Hours flown: 780.6 h
Hours flown, previous period: 984.3 h
Hours effect: -$18,172
Fuel cost per hour fell from $62.93 to $57.82, adding $3,993. smaller factor
Fuel per hour: $57.82/hr
Fuel per hour, previous period: $62.93/hr
Fuel effect: $3,993
Other changes: −$2,592. smaller factor
Other changes: -$2,592
Total change: -$16,771
N6047QN6047Q is barely flying, and that makes everything about it look expensive.−$7,392 loss
N6047Q is barely flying, and that makes everything about it look expensive.
Its bookings fell from 4 to 0 a month, and with costs that don't shrink with fewer hours it ended the period $7,392 short.
Ideas schools in this spot often explore
What changed for the customers who used to book it: instructor assignments, availability, or price.
What instructors say about flying lessons in it: its equipment, how it handles, or how easy it is to book.
Whether some of the fleet's training or rental demand could go to it, for example as the default aircraft for certain lessons or renters.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N6047Q flew 28.7 hours at 1% utilization, against 14% for the fleet, and its operating cost of $11,382 was more than its revenue of $3,989: an operating loss.
Hours flown: 28.7 h
Utilization: 1%
Fleet utilization: 14%
Revenue: $3,989
Operating cost: $11,382
Operating margin: -$7,392
3 more
Fixed cost per month: $763
Operating break-even: 30.5 h/month
Actual hours: 3.0 h/month
Hours flown: 28.7 h
Utilization: 1%
Fleet utilization: 14%
Revenue: $3,989
Operating cost: $11,382
Operating margin: -$7,392
Fixed cost per month: $763
Operating break-even: 30.5 h/month
Actual hours: 3.0 h/month
Facts from your data, not a diagnosis.
Bookings on N6047Q went from 4 in August 2026 to 0 in October 2026. main factor
Bookings, August 2026: 4
Bookings, October 2026: 0
Solo flights were 48% of N6047Q's bookings, against 19% for the rest of the fleet. smaller factor
Solo share, N6047Q: 48%
Solo share, rest of fleet: 19%
Instructors flew 13 of their 616 dual lessons in N6047Q (2%); 0 of 3 flew none in it. main factor
N6047Q share of dual flights: 2%
Instructors who flew none on N6047Q: 0
N6047Q's revenue per hour was $139.00, 37% below the $220.31 of the rest of the fleet. main factor
Revenue per hour, N6047Q: $139.00/hr
Revenue per hour, rest of fleet: $220.31/hr
N6047Q's operating cost per hour (12-month) was $381.46, 157% above the $148.63 of the rest of the fleet. main factor
Operating cost per hour (12-month), N6047Q: $381.46/hr
Operating cost per hour (12-month), rest of fleet: $148.63/hr
—A customer is still flying with an overdue balance.$1,097
A customer is still flying with an overdue balance.
$1,097 overdue
They have about $1,097 on invoices more than 30 days past due, and booked flights after the due date.
Ideas schools in this spot often explore
A rule that bookings need the account current, or a card on file charged after each flight.
How overdue balances are followed up, and how soon after the due date.
Prepaid blocks of hours for regular customers, so flying is paid ahead.
Ideas, not recommendations. Your situation may differ.
Show the numbers
Student 2 has $1,097 on 4 invoices more than 30 days past due (the oldest due Jul 20, 2026) and flew 20 times since.
Student 2 overdue: $1,097
Student 2 flights since the due date: 20
Student 2 overdue: $1,097
Student 2 flights since the due date: 20
N744PSN744PS's engine is getting close to overhaul.$84,000
With 100.0 tach hours left at the pace it usually flies through the seasons, it's projected for May 2027, at about $84,000 (your setting).
Ideas schools in this spot often explore
Overhaul quotes and shop slots, since lead times can be long.
How the overhaul will be paid for (reserve, financing or cash) and when the money is needed.
Overhaul, exchange or a factory engine: what each costs, and how long the aircraft would be down.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N744PS's engine is projected to reach its 2,000-hour TBO about May 2027 (100.0 tach hours remaining at about 16.4 a month, through the seasons).
Hours remaining to TBO: 100.0 h
Tach hours per month: 16.4 h/month
Projected overhaul: May 2027
Overhaul cost: $84,000
Hours remaining to TBO: 100.0 h
Tach hours per month: 16.4 h/month
Projected overhaul: May 2027
Overhaul cost: $84,000
Facts from your data, not a diagnosis.
N744PS: 100.0 tach hours remaining to TBO (2,000 less 1,900.0 since overhaul), at about 16.4 tach hours a month, month by month as it flew from 2025-10-21 to 2026-10-20, × 0.67 for its recent trend: about May 2027. main factor
Hours remaining to TBO: 100.0 h
Tach hours per month: 16.4 h/month
N744PSN744PS is booked for much longer than it flies.$82,397
It flew about 58% of the time booked, leaving time worth about $82,397 that no one else could book.
Ideas schools in this spot often explore
Whether the booking length for these lessons includes briefing time that could be booked separately, so the aircraft is free sooner.
How long bookings are blocked for: whether the default block fits the lesson, or leaves time nobody uses.
Whether bookings start on time, and what happens to the time when a lesson ends early.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N744PS flew 289.7 of its 498.3 booked hours (58%) in this period; the fleet flew 70% of its booked time. The 208.6 booked hours not flown are worth about $82,397 at its revenue per hour.
N744PS booked hours: 498.3 h
N744PS hours flown: 289.7 h
N744PS share flown: 58%
Fleet share flown: 70%
N744PS booked hours: 498.3 h
N744PS hours flown: 289.7 h
N744PS share flown: 58%
Fleet share flown: 70%
Facts from your data, not a diagnosis.
Bookings averaged 3.0 booked hours for 1.7 hours flown. main factor
Booked hours per booking: 3.0 h
Hours flown per booking: 1.7 h
N4521K, N6047Q +2Cancellations are costing the fleet real flying time.$44,063
Cancellations are costing the fleet real flying time.
8% of bookings were cancelled or no-shows, 196.0 scheduled hours worth about $44,063 at the usual rate.
Ideas schools in this spot often explore
What's different about the aircraft with most of the cancellations: squawks, availability, or the students who book it.
What's different about the bookings of the instructor on most of them: students, times, or workload.
How the cancellation and no-show policy is set: notice period, fees, and whether it's applied consistently.
Ideas, not recommendations. Your situation may differ.
Show the numbers
Cancelled and no-show bookings were 8% of the fleet's 1198 bookings; on 4 aircraft they covered 196.0 scheduled hours: N4521K 106.0 h (9%), N6047Q 2.0 h (4%), N744PS 40.0 h (11%), N8123V 48.0 h (7%).
Fleet cancellation rate: 8%
Scheduled hours: 196.0 h
N4521K hours: 106.0 h
N4521K rate: 9%
N6047Q hours: 2.0 h
N6047Q rate: 4%
4 more
N744PS hours: 40.0 h
N744PS rate: 11%
N8123V hours: 48.0 h
N8123V rate: 7%
Fleet cancellation rate: 8%
Scheduled hours: 196.0 h
N4521K hours: 106.0 h
N4521K rate: 9%
N6047Q hours: 2.0 h
N6047Q rate: 4%
N744PS hours: 40.0 h
N744PS rate: 11%
N8123V hours: 48.0 h
N8123V rate: 7%
Facts from your data, not a diagnosis.
N4521K had 53 of the 98 cancelled or no-show bookings. smaller factor
On N4521K: 53
Cancelled or no-show bookings: 98
One instructor was on 25 of the 60 cancelled or no-show bookings that name an instructor. smaller factor
With the same instructor: 25
Naming an instructor: 60
86 of the 98 cancelled or no-show bookings that name a customer were booked again by the same customer within 7 days. main factor
Booked again: 86
Naming a customer: 98
Rebooked share: 88%
—Students who stop flying tend to stop at 10–20 hours.$25,303
Students who stop flying tend to stop at 10–20 hours.
$25,303 est revenue after that point
3 of the students who stopped flying stopped there; students who get past it bring in about $8,434 each over their next 30 hours of flying.
Ideas schools in this spot often explore
What students meet at that point in training: the first solo, a stage check, the written test, or the cost so far.
A check-in with students as they near that point, before they've stopped booking.
Whether students who stopped there had gaps between lessons beforehand, and how long.
Ideas, not recommendations. Your situation may differ.
Show the numbers
3 of the 7 students who stopped flying (60 days or more without a booking, after 3 or more lessons) stopped between 10–20 hours flown (43%). Students who flew past 20 hours brought in a median of $8,434 over their next 30 hours.
Students who stopped: 7
Stopped in the band: 3
Band, hours flown: 10–20 hours
Share in the band: 43%
Median revenue after 20 hours: $8,434
Students past the band: 11
1 more
Who: Student 15, Student 16, Student 18
Students who stopped: 7
Stopped in the band: 3
Band, hours flown: 10–20 hours
Share in the band: 43%
Median revenue after 20 hours: $8,434
Students past the band: 11
Who: Student 15, Student 16, Student 18
N744PSN744PS's costs have risen faster than its rate.$20,601
Since its rate last changed, its cost per hour has gone from about $255 to $306, about $20,601 over the hours flown since.
Ideas schools in this spot often explore
Whether fuel prices or fuel burn per hour account for the rise.
When the lease terms changed, and whether the rate was reviewed then.
When the hourly rate was last reviewed against its cost per hour.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N744PS's hourly rate last changed in September 2025 (from $375.00 to $395.00 on its invoices). Its operating cost per hour has gone from $254.74 (the 12 months before September 2025) to $306.19 (the 12 months to Oct 20, 2026), up 20%; over the 400.4 hours flown since, that's about $20,601.
Hourly rate: $395.00/hr
Rate last changed: September 2025
Cost per hour before: $254.74/hr
Cost per hour, 12 months to now: $306.19/hr
Hours flown since: 400.4 h
Hourly rate: $395.00/hr
Rate last changed: September 2025
Cost per hour before: $254.74/hr
Cost per hour, 12 months to now: $306.19/hr
Hours flown since: 400.4 h
Facts from your data, not a diagnosis.
Fuel went from $84.85 to $114.86 per hour flown. main factor
Fuel per hour, before: $84.85/hr
Fuel per hour, now: $114.86/hr
Lease payments went from $82.96 to $93.19 per hour flown. smaller factor
Lease payments per hour, before: $82.96/hr
Lease payments per hour, now: $93.19/hr
Insurance went from $25.20 to $32.22 per hour flown. smaller factor
Insurance per hour, before: $25.20/hr
Insurance per hour, now: $32.22/hr
—Students who were flying regularly have stopped booking.$6,174
Students who were flying regularly have stopped booking.
$6,174 est Their average monthly revenue
5 students with regular lessons haven't booked for 14 days or more, about $6,174 a month of revenue between them; most last flew the same type of aircraft.
Ideas schools in this spot often explore
Whether the aircraft type most of them last flew was often unavailable, or a step up from what they trained in.
A personal check-in with each student: schedule, money, motivation, or instructor fit.
Booking the next lesson before the student leaves the current one.
Ideas, not recommendations. Your situation may differ.
Show the numbers
5 students with at least 3 lessons in the 60 days to 2026-10-20 have had no booking for 14 days or more: Student 1 (50 days), Student 3 (52 days), Student 8 (51 days), Student 9 (50 days), Student 10 (51 days).
Students: 5
Student 1: days since last booking: 50
Student 3: days since last booking: 52
Student 8: days since last booking: 51
Student 9: days since last booking: 50
Student 10: days since last booking: 51
1 more
Average monthly revenue, together: $6,174
Students: 5
Student 1: days since last booking: 50
Student 3: days since last booking: 52
Student 8: days since last booking: 51
Student 9: days since last booking: 50
Student 10: days since last booking: 51
Average monthly revenue, together: $6,174
Facts from your data, not a diagnosis.
4 of the 5 students last flew a Piper PA-28-181 Archer III. main factor
Last flight in a Piper PA-28-181 Archer III: 4
Students: 5
—Some ground lessons don't appear to have been billed.$1,412
Some ground lessons don't appear to have been billed.
$1,412 est
17 ground lessons have no ground-instruction charge for the same student within 14 days, about $1,412 at the usual rate.
Ideas schools in this spot often explore
How ground time is recorded and billed: whether the instructor or the front desk closes out each session.
Whether some ground sessions are prepaid in a package or meant to be free, and how those are marked.
A regular check that every booked ground session has an invoice line.
Ideas, not recommendations. Your situation may differ.
Show the numbers
17 of 143 ground bookings in this period have no ground-instruction revenue for the same student within 14 days; the average ground charge was $83.
Ground bookings: 143
With ground revenue: 126
Without: 17
Average ground charge: $83
Ground bookings: 143
With ground revenue: 126
Without: 17
Average ground charge: $83
N6047QFuel and maintenance take most of what N6047Q earns per hour.
Fuel and maintenance take most of what N6047Q earns per hour.
Of every $139 it earned per hour, $114 went to fuel and maintenance, with hourly maintenance the larger part, which leaves little for insurance, hangar and the loan.
Ideas schools in this spot often explore
How its maintenance cost per hour compares with others of its type and age.
Where its fuel is purchased and at what price: contract or volume pricing, and fuel-card fees.
When its hourly rate was last set, and how much fuel and maintenance have changed since.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N6047Q's fuel and maintenance cost $113.95 per Hobbs hour, 82% of its $139.00 revenue per hour. Each $10/hr on its 28.7 hours equals $287 over this period.
Fuel and maintenance per hour: $113.95/hr
Revenue per hour: $139.00/hr
Share: 82%
Hours flown: 28.7 h
Fuel and maintenance per hour: $113.95/hr
Revenue per hour: $139.00/hr
Share: 82%
Hours flown: 28.7 h
Facts from your data, not a diagnosis.
Hourly maintenance cost $70.47 per hour flown over 2025-10-21 to 2026-10-20. main factor
Hourly maintenance per hour (12-month): $70.47/hr
Fuel cost $43.48 per hour flown in this period. smaller factor
Fuel per hour: $43.48/hr
N744PS, N8123V2 aircraft are due for inspection in the same two weeks.
2 aircraft are due for inspection in the same two weeks.
Together they flew 51% of the fleet's hours, so having them down at once would leave the schedule short.
Ideas schools in this spot often explore
Bringing one inspection forward a few days so the aircraft aren't down at the same time.
Whether the shop can take two aircraft in the same week, and how long each would take.
Which bookings fall in those weeks and could move to other aircraft.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N744PS's 100-hour inspection (about Nov 30, 2026), N744PS's annual (due by Nov 30, 2026) and N8123V's 100-hour inspection (about Dec 1, 2026) are projected within 14 days of each other; together these aircraft flew 51% of the fleet's hours from 2026-07-23 to 2026-10-20.
N744PS 100-hour: about Nov 30, 2026
N744PS Annual: due by Nov 30, 2026
N8123V 100-hour: about Dec 1, 2026
N744PS share of fleet hours: 19%
N8123V share of fleet hours: 32%
N744PS 100-hour: about Nov 30, 2026
N744PS Annual: due by Nov 30, 2026
N8123V 100-hour: about Dec 1, 2026
N744PS share of fleet hours: 19%
N8123V share of fleet hours: 32%
Facts from your data, not a diagnosis.
Together N744PS and N8123V flew 51% of the fleet's hours from 2026-07-23 to 2026-10-20. main factor
Share of fleet hours: 51%
N744PS: 100-hour about Nov 30, 2026 and annual due by Nov 30, 2026; 16.4 tach hours a month, 19% of the fleet's hours. smaller factor
N744PS hours per month: 16.4 h/month
N744PS share of fleet hours: 19%
N8123V: 100-hour about Dec 1, 2026; 28.6 tach hours a month, 32% of the fleet's hours. main factor
N8123V hours per month: 28.6 h/month
N8123V share of fleet hours: 32%
—Students are booking further ahead than they were.
Students are booking further ahead than they were.
The typical booking was made 15.5 days ahead, against 8.5 in the three months before.
Ideas schools in this spot often explore
Whether the popular times are filling up further ahead, and whether students can still get the slots they want.
How far ahead the school's scheduling rules let students book, and whether that has changed.
Whether the change came from one group: new students, renters, or one instructor's students.
Ideas, not recommendations. Your situation may differ.
Show the numbers
Bookings for August 2026 were made a median of 15.5 days ahead, against 8.5 days for May 2026 to July 2026 (+82%).
Median days booked ahead: 15.5
Median days booked ahead, before: 8.5
Month: August 2026
Bookings with a booked-at time: 162
Median days booked ahead: 15.5
Median days booked ahead, before: 8.5
Month: August 2026
Bookings with a booked-at time: 162
N6047QInstructors rarely take students up in N6047Q.
It went from $155,396 to $117,281; the largest part was fewer hours flown.
Ideas schools in this spot often explore
What changed in demand: student starts, renters, weather, or aircraft availability.
The bills behind the cost line that moved most, and whether they're one-off.
Which months in the period drove the change, and whether it repeats each year.
Ideas, not recommendations. Your situation may differ.
Show the numbers
The fleet's operating margin was $117,281, down $38,115 from $155,396 in the previous period (2025-03-14 to 2025-12-31); N4521K accounts for $16,771 of that change.
Operating margin: $117,281
Previous period: $155,396
N4521K change: -$16,771
Operating margin: $117,281
Previous period: $155,396
N4521K change: -$16,771
Facts from your data, not a diagnosis.
Flew 203.7 fewer hours (780.6 vs 984.3), costing $18,172. main factor
Hours flown: 780.6 h
Hours flown, previous period: 984.3 h
Hours effect: -$18,172
Fuel cost per hour fell from $62.93 to $57.82, adding $3,993. smaller factor
Fuel per hour: $57.82/hr
Fuel per hour, previous period: $62.93/hr
Fuel effect: $3,993
Other changes: −$2,592. smaller factor
Other changes: -$2,592
Total change: -$16,771
N6047Q is barely flying, and that makes everything about it look expensive.
Its bookings fell from 4 to 0 a month, and with costs that don't shrink with fewer hours it ended the period $7,392 short.
Ideas schools in this spot often explore
What changed for the customers who used to book it: instructor assignments, availability, or price.
What instructors say about flying lessons in it: its equipment, how it handles, or how easy it is to book.
Whether some of the fleet's training or rental demand could go to it, for example as the default aircraft for certain lessons or renters.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N6047Q flew 28.7 hours at 1% utilization, against 14% for the fleet, and its operating cost of $11,382 was more than its revenue of $3,989: an operating loss.
Hours flown: 28.7 h
Utilization: 1%
Fleet utilization: 14%
Revenue: $3,989
Operating cost: $11,382
Operating margin: -$7,392
3 more
Fixed cost per month: $763
Operating break-even: 30.5 h/month
Actual hours: 3.0 h/month
Hours flown: 28.7 h
Utilization: 1%
Fleet utilization: 14%
Revenue: $3,989
Operating cost: $11,382
Operating margin: -$7,392
Fixed cost per month: $763
Operating break-even: 30.5 h/month
Actual hours: 3.0 h/month
Facts from your data, not a diagnosis.
Bookings on N6047Q went from 4 in August 2026 to 0 in October 2026. main factor
Bookings, August 2026: 4
Bookings, October 2026: 0
Solo flights were 48% of N6047Q's bookings, against 19% for the rest of the fleet. smaller factor
Solo share, N6047Q: 48%
Solo share, rest of fleet: 19%
Instructors flew 13 of their 616 dual lessons in N6047Q (2%); 0 of 3 flew none in it. main factor
N6047Q share of dual flights: 2%
Instructors who flew none on N6047Q: 0
N6047Q's revenue per hour was $139.00, 37% below the $220.31 of the rest of the fleet. main factor
Revenue per hour, N6047Q: $139.00/hr
Revenue per hour, rest of fleet: $220.31/hr
N6047Q's operating cost per hour (12-month) was $381.46, 157% above the $148.63 of the rest of the fleet. main factor
Operating cost per hour (12-month), N6047Q: $381.46/hr
Operating cost per hour (12-month), rest of fleet: $148.63/hr
A customer is still flying with an overdue balance.
$1,097 overdue
They have about $1,097 on invoices more than 30 days past due, and booked flights after the due date.
Ideas schools in this spot often explore
A rule that bookings need the account current, or a card on file charged after each flight.
How overdue balances are followed up, and how soon after the due date.
Prepaid blocks of hours for regular customers, so flying is paid ahead.
Ideas, not recommendations. Your situation may differ.
Show the numbers
Student 2 has $1,097 on 4 invoices more than 30 days past due (the oldest due Jul 20, 2026) and flew 20 times since.
With 100.0 tach hours left at the pace it usually flies through the seasons, it's projected for May 2027, at about $84,000 (your setting).
Ideas schools in this spot often explore
Overhaul quotes and shop slots, since lead times can be long.
How the overhaul will be paid for (reserve, financing or cash) and when the money is needed.
Overhaul, exchange or a factory engine: what each costs, and how long the aircraft would be down.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N744PS's engine is projected to reach its 2,000-hour TBO about May 2027 (100.0 tach hours remaining at about 16.4 a month, through the seasons).
Hours remaining to TBO: 100.0 h
Tach hours per month: 16.4 h/month
Projected overhaul: May 2027
Overhaul cost: $84,000
Hours remaining to TBO: 100.0 h
Tach hours per month: 16.4 h/month
Projected overhaul: May 2027
Overhaul cost: $84,000
Facts from your data, not a diagnosis.
N744PS: 100.0 tach hours remaining to TBO (2,000 less 1,900.0 since overhaul), at about 16.4 tach hours a month, month by month as it flew from 2025-10-21 to 2026-10-20, × 0.67 for its recent trend: about May 2027. main factor
It flew about 58% of the time booked, leaving time worth about $82,397 that no one else could book.
Ideas schools in this spot often explore
Whether the booking length for these lessons includes briefing time that could be booked separately, so the aircraft is free sooner.
How long bookings are blocked for: whether the default block fits the lesson, or leaves time nobody uses.
Whether bookings start on time, and what happens to the time when a lesson ends early.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N744PS flew 289.7 of its 498.3 booked hours (58%) in this period; the fleet flew 70% of its booked time. The 208.6 booked hours not flown are worth about $82,397 at its revenue per hour.
N744PS booked hours: 498.3 h
N744PS hours flown: 289.7 h
N744PS share flown: 58%
Fleet share flown: 70%
N744PS booked hours: 498.3 h
N744PS hours flown: 289.7 h
N744PS share flown: 58%
Fleet share flown: 70%
Facts from your data, not a diagnosis.
Bookings averaged 3.0 booked hours for 1.7 hours flown. main factor
Booked hours per booking: 3.0 h
Hours flown per booking: 1.7 h
Cancellations are costing the fleet real flying time.
8% of bookings were cancelled or no-shows, 196.0 scheduled hours worth about $44,063 at the usual rate.
Ideas schools in this spot often explore
What's different about the aircraft with most of the cancellations: squawks, availability, or the students who book it.
What's different about the bookings of the instructor on most of them: students, times, or workload.
How the cancellation and no-show policy is set: notice period, fees, and whether it's applied consistently.
Ideas, not recommendations. Your situation may differ.
Show the numbers
Cancelled and no-show bookings were 8% of the fleet's 1198 bookings; on 4 aircraft they covered 196.0 scheduled hours: N4521K 106.0 h (9%), N6047Q 2.0 h (4%), N744PS 40.0 h (11%), N8123V 48.0 h (7%).
Fleet cancellation rate: 8%
Scheduled hours: 196.0 h
N4521K hours: 106.0 h
N4521K rate: 9%
N6047Q hours: 2.0 h
N6047Q rate: 4%
4 more
N744PS hours: 40.0 h
N744PS rate: 11%
N8123V hours: 48.0 h
N8123V rate: 7%
Fleet cancellation rate: 8%
Scheduled hours: 196.0 h
N4521K hours: 106.0 h
N4521K rate: 9%
N6047Q hours: 2.0 h
N6047Q rate: 4%
N744PS hours: 40.0 h
N744PS rate: 11%
N8123V hours: 48.0 h
N8123V rate: 7%
Facts from your data, not a diagnosis.
N4521K had 53 of the 98 cancelled or no-show bookings. smaller factor
On N4521K: 53
Cancelled or no-show bookings: 98
One instructor was on 25 of the 60 cancelled or no-show bookings that name an instructor. smaller factor
With the same instructor: 25
Naming an instructor: 60
86 of the 98 cancelled or no-show bookings that name a customer were booked again by the same customer within 7 days. main factor
Booked again: 86
Naming a customer: 98
Rebooked share: 88%
Students who stop flying tend to stop at 10–20 hours.
$25,303 est revenue after that point
3 of the students who stopped flying stopped there; students who get past it bring in about $8,434 each over their next 30 hours of flying.
Ideas schools in this spot often explore
What students meet at that point in training: the first solo, a stage check, the written test, or the cost so far.
A check-in with students as they near that point, before they've stopped booking.
Whether students who stopped there had gaps between lessons beforehand, and how long.
Ideas, not recommendations. Your situation may differ.
Show the numbers
3 of the 7 students who stopped flying (60 days or more without a booking, after 3 or more lessons) stopped between 10–20 hours flown (43%). Students who flew past 20 hours brought in a median of $8,434 over their next 30 hours.
Since its rate last changed, its cost per hour has gone from about $255 to $306, about $20,601 over the hours flown since.
Ideas schools in this spot often explore
Whether fuel prices or fuel burn per hour account for the rise.
When the lease terms changed, and whether the rate was reviewed then.
When the hourly rate was last reviewed against its cost per hour.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N744PS's hourly rate last changed in September 2025 (from $375.00 to $395.00 on its invoices). Its operating cost per hour has gone from $254.74 (the 12 months before September 2025) to $306.19 (the 12 months to Oct 20, 2026), up 20%; over the 400.4 hours flown since, that's about $20,601.
Hourly rate: $395.00/hr
Rate last changed: September 2025
Cost per hour before: $254.74/hr
Cost per hour, 12 months to now: $306.19/hr
Hours flown since: 400.4 h
Hourly rate: $395.00/hr
Rate last changed: September 2025
Cost per hour before: $254.74/hr
Cost per hour, 12 months to now: $306.19/hr
Hours flown since: 400.4 h
Facts from your data, not a diagnosis.
Fuel went from $84.85 to $114.86 per hour flown. main factor
Fuel per hour, before: $84.85/hr
Fuel per hour, now: $114.86/hr
Lease payments went from $82.96 to $93.19 per hour flown. smaller factor
Lease payments per hour, before: $82.96/hr
Lease payments per hour, now: $93.19/hr
Insurance went from $25.20 to $32.22 per hour flown. smaller factor
Insurance per hour, before: $25.20/hr
Insurance per hour, now: $32.22/hr
Students who were flying regularly have stopped booking.
$6,174 est Their average monthly revenue
5 students with regular lessons haven't booked for 14 days or more, about $6,174 a month of revenue between them; most last flew the same type of aircraft.
Ideas schools in this spot often explore
Whether the aircraft type most of them last flew was often unavailable, or a step up from what they trained in.
A personal check-in with each student: schedule, money, motivation, or instructor fit.
Booking the next lesson before the student leaves the current one.
Ideas, not recommendations. Your situation may differ.
Show the numbers
5 students with at least 3 lessons in the 60 days to 2026-10-20 have had no booking for 14 days or more: Student 1 (50 days), Student 3 (52 days), Student 8 (51 days), Student 9 (50 days), Student 10 (51 days).
Students: 5
Student 1: days since last booking: 50
Student 3: days since last booking: 52
Student 8: days since last booking: 51
Student 9: days since last booking: 50
Student 10: days since last booking: 51
1 more
Average monthly revenue, together: $6,174
Students: 5
Student 1: days since last booking: 50
Student 3: days since last booking: 52
Student 8: days since last booking: 51
Student 9: days since last booking: 50
Student 10: days since last booking: 51
Average monthly revenue, together: $6,174
Facts from your data, not a diagnosis.
4 of the 5 students last flew a Piper PA-28-181 Archer III. main factor
Last flight in a Piper PA-28-181 Archer III: 4
Students: 5
Some ground lessons don't appear to have been billed.
$1,412 est
17 ground lessons have no ground-instruction charge for the same student within 14 days, about $1,412 at the usual rate.
Ideas schools in this spot often explore
How ground time is recorded and billed: whether the instructor or the front desk closes out each session.
Whether some ground sessions are prepaid in a package or meant to be free, and how those are marked.
A regular check that every booked ground session has an invoice line.
Ideas, not recommendations. Your situation may differ.
Show the numbers
17 of 143 ground bookings in this period have no ground-instruction revenue for the same student within 14 days; the average ground charge was $83.
Ground bookings: 143
With ground revenue: 126
Without: 17
Average ground charge: $83
Ground bookings: 143
With ground revenue: 126
Without: 17
Average ground charge: $83
Fuel and maintenance take most of what N6047Q earns per hour.
Of every $139 it earned per hour, $114 went to fuel and maintenance, with hourly maintenance the larger part, which leaves little for insurance, hangar and the loan.
Ideas schools in this spot often explore
How its maintenance cost per hour compares with others of its type and age.
Where its fuel is purchased and at what price: contract or volume pricing, and fuel-card fees.
When its hourly rate was last set, and how much fuel and maintenance have changed since.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N6047Q's fuel and maintenance cost $113.95 per Hobbs hour, 82% of its $139.00 revenue per hour. Each $10/hr on its 28.7 hours equals $287 over this period.
Fuel and maintenance per hour: $113.95/hr
Revenue per hour: $139.00/hr
Share: 82%
Hours flown: 28.7 h
Fuel and maintenance per hour: $113.95/hr
Revenue per hour: $139.00/hr
Share: 82%
Hours flown: 28.7 h
Facts from your data, not a diagnosis.
Hourly maintenance cost $70.47 per hour flown over 2025-10-21 to 2026-10-20. main factor
Hourly maintenance per hour (12-month): $70.47/hr
Fuel cost $43.48 per hour flown in this period. smaller factor
Fuel per hour: $43.48/hr
2 aircraft are due for inspection in the same two weeks.
Together they flew 51% of the fleet's hours, so having them down at once would leave the schedule short.
Ideas schools in this spot often explore
Bringing one inspection forward a few days so the aircraft aren't down at the same time.
Whether the shop can take two aircraft in the same week, and how long each would take.
Which bookings fall in those weeks and could move to other aircraft.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N744PS's 100-hour inspection (about Nov 30, 2026), N744PS's annual (due by Nov 30, 2026) and N8123V's 100-hour inspection (about Dec 1, 2026) are projected within 14 days of each other; together these aircraft flew 51% of the fleet's hours from 2026-07-23 to 2026-10-20.
N744PS 100-hour: about Nov 30, 2026
N744PS Annual: due by Nov 30, 2026
N8123V 100-hour: about Dec 1, 2026
N744PS share of fleet hours: 19%
N8123V share of fleet hours: 32%
N744PS 100-hour: about Nov 30, 2026
N744PS Annual: due by Nov 30, 2026
N8123V 100-hour: about Dec 1, 2026
N744PS share of fleet hours: 19%
N8123V share of fleet hours: 32%
Facts from your data, not a diagnosis.
Together N744PS and N8123V flew 51% of the fleet's hours from 2026-07-23 to 2026-10-20. main factor
Share of fleet hours: 51%
N744PS: 100-hour about Nov 30, 2026 and annual due by Nov 30, 2026; 16.4 tach hours a month, 19% of the fleet's hours. smaller factor
N744PS hours per month: 16.4 h/month
N744PS share of fleet hours: 19%
N8123V: 100-hour about Dec 1, 2026; 28.6 tach hours a month, 32% of the fleet's hours. main factor
N8123V hours per month: 28.6 h/month
N8123V share of fleet hours: 32%
Students are booking further ahead than they were.
The typical booking was made 15.5 days ahead, against 8.5 in the three months before.
Ideas schools in this spot often explore
Whether the popular times are filling up further ahead, and whether students can still get the slots they want.
How far ahead the school's scheduling rules let students book, and whether that has changed.
Whether the change came from one group: new students, renters, or one instructor's students.
Ideas, not recommendations. Your situation may differ.
Show the numbers
Bookings for August 2026 were made a median of 15.5 days ahead, against 8.5 days for May 2026 to July 2026 (+82%).
It got 2% of the school's dual lessons in this period, though it was available to fly.
Ideas schools in this spot often explore
What instructors say about flying lessons in it: its equipment, how it handles, or squawks that stay open.
Whether the scheduling software or front desk defaults lessons to other aircraft.
Which lessons it suits, such as a stage of training or a type of student, so it gets regular bookings.
Ideas, not recommendations. Your situation may differ.
Show the numbers
N6047Q got 13 of the 616 dual flights (2%) in this period while available; 0 of 3 instructors flew no lessons in N6047Q.
N6047Q dual flights: 13
N6047Q share of dual flights: 2%
Instructors who flew none on N6047Q: 0
Dual flights, all aircraft: 616
Instructors: 3
N6047Q dual flights: 13
N6047Q share of dual flights: 2%
Instructors who flew none on N6047Q: 0
Dual flights, all aircraft: 616
Instructors: 3
est Includes estimated values: inferred bills, placeholder fixed costs or allocated fuel. Figures for cancellations, downtime and unbilled ground sessions are estimates by design.
Informational only, based on your data. Not financial, legal, or aviation-maintenance advice.
School
Aircraft operating margin
$117,281est
School-level revenue
Instruction
$60,171
Ground instruction
$10,465
Other revenue
$976
Shared overhead
−$56,131
Unmatched tails: revenue
$210
Unmatched tails: expenses
−$91
Operating result
$132,880est
Aircraft loans
−$11,092est
Net after loan payments
Cash view: includes loan principal
$121,788est
Summary
Built from the numbers above. Signed-in schools also get a summary written by AI.
2026-01-01 to 2026-10-20: three of four aircraft covered their operating costs; N6047Q lost $7,392 on 29 hours.
Operating margin was down $38,115 on the previous period, $16,771 of it on N4521K.
A customer kept flying with about $1,097 more than 30 days overdue.
N744PS's engine is projected to reach overhaul about May 2027; overhaul cost $84,000 (your setting).
Data gaps: records on N9183Q match no aircraft (add the tail in fleet setup, or review unmatched tails).
Students & instructors
Lessons and flights by type
Dual hrs
Solo hrs
Rental hrs
Ground hrs
School
926.6
294.7
383.5
181.5
Instructor 1
510.3
0.0
0.0
58.5
Instructor 2
211.5
0.0
0.0
72.5
Instructor 3
204.8
0.0
0.0
50.5
Instruction revenue: flight instruction $60,171, ground instruction $10,465. Flight hours are Hobbs time; ground hours are booked time.
Instructor capacity
Instructor
Booked hrs
Available hrs
Booked share
Available from
Instructor 1
856.9
920.3 est
93%
From bookings (estimate) · Days with no bookings aren't counted
Instructor 2
358.0
449.4 est
80%
From bookings (estimate) · Days with no bookings aren't counted
Instructor 3
326.3
366.0 est
89%
From bookings (estimate) · Days with no bookings aren't counted
Booked: dual and ground lessons. Available: from the instructor's schedule when a connected source has it; otherwise from their bookings, first booking start to last booking end on each day they had one, within your open hours (an estimate: days with no bookings aren't counted); otherwise their weekly hours from Settings.
Students
Student
First booking
Last booking
Hours flown
Days since last
Longest gap (days)
Student 1
2024-10-01
2026-08-31
167.6
50
12
Student 3
2024-10-07
2026-08-29
151.3
52
9
Student 5
2024-10-03
2026-08-29
148.3
52
8
Student 7
2024-10-05
2026-08-31
130.7
50
8
Student 8
2024-10-04
2026-08-30
117.5
51
13
Student 9
2024-10-04
2026-08-31
173.9
50
11
Student 10
2024-10-01
2026-08-30
151.2
51
16
Student 11
2024-10-01
2026-08-31
167.9
50
9
Student 17
2025-09-29
2026-01-25
5.7
268
4
Student 19
2025-10-14
2026-01-18
7.2
275
4
Student 20
2025-10-17
2026-01-02
0.0
291
0
Where students stop flying
7 students stopped flying in the 12 months to 2026-10-20: no booking for 60 days or more, after 3 or more lessons. Hours flown when they stopped (Hobbs).
10–10
310–20
120–30
130–40
140–50
Hours flown when they stopped
When the schedule is full
Day
Morning6am–11am
Midday11am–2pm
Afternoon2pm–5pm
Evening5pm–10pm
Mon
21%
30%
26%
12%
Tue
21%
29%
28%
13%
Wed
21%
34%
34%
15%
Thu
24%
35%
26%
10%
Fri
21%
29%
26%
19%
Sat
66%
26%
11%
2%
Sun
22%
17%
13%
9%
Booked time as a share of open hours, by weekday and time of day, across N4521K, N744PS, N8123V. Shading runs from empty to the busiest slot (66%). Outlined: 85% or more booked. Leaves out N6047Q: too few bookings in this range to count.
Informational only, based on your data. Not financial, legal, or aviation-maintenance advice.